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Expensify App for QuickBooks - Check it out it is free

by Sandra Emanuel on 10/10/11


Expense Report App for QuickBooks

Import expenses straight from your credit card, get eReceipts for most purchases so you can throw your paper receipts away, reimburse reports up to $10,000 using direct deposit entirely online and seamlessly integrate with QuickBooks!


This app works with: QuickBooks for Windows and QuickBooks Online

Expensify syncs with your QuickBooks company to automate your expense reporting process. From the time a purchase is made with cash or on a credit card to when it's logged to ledger, we create one seamless link for all of the information to flow through:

Sync your QuickBooks company to import your expense categories and lists of customers, classes and jobs.

Create rules and automatic categorization options around your synced data to make sure that expenses coming your way meet your requirements.

Receive expense reports through email and reimburse them online through direct deposit to a checking account.

Move the report over to QuickBooks with the click of a button - all of the expenses will be placed in their proper categories automatically!

Don't worry, we also take care of the people submitting their expenses to you. We'll pull in expenses AND receipts right from their card and have (FREE!) mobile apps for the iPhone/iPad, BlackBerry, Android and WebOS (Palm) phones to capture any cash expenses that fall through. With your rules and auto-categorization in place, all that's left for them to do is pick and choose which expenses they want to be reimbursed for!


Good for 2 user(s). It's free to create and submit reports for an unlimited number of users. It's free to approve and reimburse reports from up to 2 submitters/month and only $5/month for each additional submitter thereafter.



Is Your Business Prepared for the Possible Closure of the Postal Service?

by Sandra Emanuel on 09/14/11

Description: C:\Users\Sandra Emanuel\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.IE5\ZXRDDVQK\MP900427811[1].jpgIs Your Business Prepared for the Possible Closure of the Postal Service?

By Sandra Emanuel

With the growing uncertainty of the continued function of our United States Postal Service, it has me thinking about how many small businesses out there have taken the time to prepare their businesses for a potential shut down or even modified delivery schedule of our mail system.

I do have a handful of small business clients currently using various electronic billing and payment services, but I have found most small businesses are just not willing to take the time to investigate and set up these services.  In the past I have always brought up these options to my clients for discussion however, never really “pushed”  hard on these services, until now that is.

 In this day and age, most of us use our email to communicate efficiently with our customers and clients; however, there are still a few of us out there who are not comfortable with interacting electronically.  Does this sound familiar? If so, here are a few things for you to consider.

·         How would change this affect your revenue stream?

·         How would you invoice or receive payments from your customers?

·         How would you pay your bills?

I tend to lean towards the other end of the spectrum; if I can invoice and receive payments electronically I am happy to do so and actually prefer it that way. However, I still have a few clients of my own that insist on sending checks via mail, and cringe every time I have to drive to the bank to make a deposit.

Hopefully, you are now considering what you would need to do in order to implement some online business solutions that would work for you, so what is your next step.

Call your bank, many banks offer online bill payment services and solutions some of which, may even integrate into your current accounting and bookkeeping software. You may want to consider setting up your business up to begin paying your vendors online and even encourage your customers to do the same.

Third Party Solutions, there are many companies out there who offer online business billing solutions.  For instance, Intuit offers a variety of such solutions for their highly popular QuickBooks accounting software package. These solutions are specifically designed to integrate seamlessly into their QuickBooks software. Additionally, they also offer web based solutions (some even work as standalone solutions) through their Intuit Payment Network, as well, as mobile payment options for receiving payment on the go via your mobile phone.

Accountant or Financial Advisor, call and speak to your CPA, bookkeeper or financial advisor. Most likely they may have either already implemented such solutions for themselves, or for other clients, or may also have suggestions or options for you to consider. Some may even be able to assist you with the implementation of the online solutions you choose.

Being prepared now for a possible closure or change in delivery schedule by the postal service, will not only keep you from scrambling later, but may also help you avoid any potential future disruption in your business.

Sandra Emanuel, is a Certified Bookkeeper and Advanced QuickBooks ProAdvisor , owner of Books With Integrity. Books With Integrity specializes in assisting small businesses with their bookkeeping needs.  You may contact Sandra at or by visiting her website at

New IRS Mileage Rates

by Sandra Emanuel on 06/27/11

The IRS has increased the optional standard mileage rates for the final six months of 2011 due to the sharp rise in gasoline prices. The rate will increase to 55.5¢ per mile (previously 51¢ cents per mile) for all business miles driven between July 1 and Dec. 31, 2011. The new six-month rate for computing deductible medical or moving expenses will be 23.5¢ per mile, up from 19¢ for the first half of 2011. The rate for providing services for charitable organizations is set by statute, not the IRS, and remains at 14¢ per mile [IR 2011-69; Ann. 2011-40, 2011-29 IRB].

An employer that requires employees to supply their own autos may reimburse them at a rate that doesn't exceed 55.5¢ per mile for employment-connected business mileage in the second half of 2011, and the reimbursement will be treated as a tax-free accountable plan reimbursement. The employee must substantiate the time, place, business purpose, and mileage of each trip. Additionally, an employee's personal use of lower-priced company autos during the second half of 2011 may be valued at 55.5¢ per mile if the conditions specified in Reg. §1.61-21(e)(1) are met.

Employers paying a mileage allowance in excess of the standard rate must report the excess on Form W-2.

Taxpayers always have the option of calculating the actual costs of using their vehicle, rather than using the standard mileage rates.

The IRS generally only revises the standard mileage rates once a year (in the fall).

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